Friday, December 6, 2024
Friday, December 6, 2024

Administrative Assistant

Job Details :

The Administrative Assistant at a design and fit-out company plays a crucial role in supporting daily operations and ensuring smooth administrative processes. This position involves coordinating office activities, managing schedules, and providing administrative support to various departments.

 

Responsibilities and Qualifications :

Responsibilities:

  • Office Management: Oversee day-to-day operations, including managing office supplies, equipment, and maintaining a clean and organized workspace.
  • Scheduling: Coordinate meetings, appointments, and travel arrangements for team members and clients.
  • Document Handling: Prepare, file, and manage documents, reports, and correspondence related to design and fit-out projects.
  • Communication: Serve as the primary point of contact for internal and external communications, handling phone calls, emails, and client inquiries.
  • Support: Assist with project coordination, including tracking project progress, preparing presentations, and organizing project-related materials.
  • Data Entry: Maintain accurate records and update databases with relevant project and client information.

Qualifications:

  • Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or a related field preferred.
  • Experience: Previous experience in an administrative role, preferably in the design, construction, or fit-out industry.
  • Skills: Proficiency in office software (e.g., Microsoft Office Suite), strong organizational skills, and attention to detail. Excellent communication and interpersonal skills are essential.
  • Attributes: Ability to multitask, prioritize tasks effectively, and work well under pressure. A proactive and professional attitude is highly valued.
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